Frequently Asked Questions

About My Account

How do I create an account with Gate 1?
Once you have completed a reservation, you will be notified by email about your Gate 1 account and you will be invited to sign in. Using your email address and a system generated password, you can sign in at You may select a different password at that time.

If I don't remember my password, how do I log in?
If you have forgotten or misplaced your password, go to, enter your email address, and select the link "Forgot Your Password" and follow the onscreen instructions.

How do I view my invoice?
To view your invoice, sign into your account with your email address and password via Select "Active Reservations" and then your reservation number.

Note: You will not be able to access your invoice immediately upon booking. You will be notified by email when it is available for you, normally within 48 business hours of booking.

About Payments

How do I make payment online?
You may complete an online payment by logging into My Account and selecting "Payments." Then, select "Click Here to Apply a New Payment" and follow the onscreen instructions.

What forms of payment does Gate 1 accept?
All payments due are in US Dollars. We accept payment in form of electronic check (e-check), personal check, wire transfer, major credit cards or debit cards. Payments made within 30 days of departure must be made by credit or debit card. Third-party credit cards are not accepted. Payments made by wire transfer must include an additional $25 wire transfer fee. There is a $35 fee for returned checks including payments made electronically.

To whom should I write the check?
Check payments should include your Reservation number in the memo section and be made payable to Gate 1 Travel Ltd. Please note for a quick and simple way to pay by check, you can log into your account and pay by electronic check (e-check).

Where do I mail a check?
Check payments should be mailed to:

Gate 1 Travel
455 Maryland Drive
Fort Washington, PA 19034

Can I send a bank check or money order?
Yes. Gate 1 accepts payment in US Dollar by check, bank check, or money order. Payments made within 30 days of departure must be in the form of a certified check, money order, credit or debit card. There is a $35 fee for returned checks.

Can I pay with a debit card?
Yes. Debit cards are accepted and act in the same way as credit cards. Please note that in some cases debit card limits may not be sufficient for larger payment amounts. In addition, the cash payment discount does not apply to payments made via a debit card.

When is my final payment due?
Your exact final payment date is indicated on your invoice which may be viewed by logging into My Account. In general, final payment is due -60 days prior to departure with some exceptions where payment is due earlier, such as:

  • Reservations with Argentina, Australia, Brazil, Chile, India, Mongolia, Nepal, New Zealand, Russia, Uganda: 90 days prior
  • Reservations with Passion Play 2022: 250 days prior
  • Instant Purchase Airfare or Package: Time of reservation
  • Special Events, some customized groups and/or Sea Cruise sailings: Earlier payment as described on your invoice

How much is my final payment?
The amount of your final payment will be noted on your invoice and can be accessed by logging into My Account.

Why can't final payment be completed over the phone?
For bookings made via our Reservations Center, the required deposit will be collected via credit card. The balance may only be paid via an online credit card transaction, electronic check (e-check) or by mailing a check.

How do I know if Gate 1 received my payment?
You will be notified by email that your payment was received and applied to your reservation. You may also access your reservation by logging into My Account.

Why do I see two different prices on my invoice?
There are two different amounts for balance due because Gate 1 offers a 5% discount if the final balance is paid by cash or check. Note the discount does not apply to payments made via a debit card.

About My Documents

When will I receive my e-Documents?
Once final payment has been received and processed, documents will be sent via email approximately 21 days prior to the beginning of your tour services.

Can I get paper documents?
Paper documents may be sent upon passenger request. There is a shipping and handling fee of $30 for each set of paper documents:
Paper documents will be delivered between 14-21 business days prior to the beginning of your tour services. In limited instances, a paper voucher/ticket is required by our vendor. In these instances, the costs for shipping and handling will be borne by Gate 1 Travel.

How do I access and print my documents?
Your documents may be accessed by following the instructions in the notification email. These include signing into your account with Gate 1 Travel using your email and password via

Do I receive anything else with my e-documents?
No. Gate 1's e-document package includes (where appropriate) all local contact details, daily itinerary, airline e-ticket information, service vouchers, and travel tips and represents everything you require to complete your trip.

How do I know where to find my airline ticket?
With few exceptions, airline tickets are issued electronically. The airline confirmation number and ticket numbers stated in your documents represent your airline "ticket(s)."

About Entry Visas

If I need one, who is responsible to obtain my visa?
You are responsible for obtaining the proper travel documents for the destinations on your itinerary, including to have a passport valid for at least 6 months from the date of departure and a visa if required. Please check the information at for the specific country/region you are visiting for more details.

IMPORTANT: Passengers who are not U.S. citizens must check with the respective consulate or a visa agency to determine what personal identification is required. Passengers who enter, leave and then re-enter the same country on their itinerary should check if they require a double-entry visa. Passport applications are available at most U.S. Post Offices, as well as at regional Passport Agencies.

What is meant by the term "visa"?
A visa is a special permission granted to an individual to enter a foreign nation. Many nations require individuals to be approved for travel within their borders. This is something that is required in addition to a valid passport. Visa requirements vary based upon the country/ countries to be visited and your nationality.

How do I know if I need a visa?
For a complete list of visa requirements for US citizens and contact information for non US citizens, please visit: Should you require a visa and prefer to use a visa service, contact details are provided at the same link.

How do I obtain a visa?
A visa may be obtained by contacting a visa service or by contacting the embassy or consulate of the nation you are visiting prior to departing your home country. Please find contact information here:

How much does a visa cost?
There will be a cost associated with utilizing a visa service and also with approaching the embassy or consulate directly to obtain a visa. These costs often change with little notice. We recommend that you contact the appropriate embassy or consulate directly for the most up to date information. Please find contact information here:


About Optional Tours

What are optional sightseeing tours?
Optional tours are offered to travelers interested in additional sightseeing, meals or activities to supplement the included components of our tours. You may choose to participate in some, all or none of the optional tours which are priced individually. Complete descriptions and prices are listed with each program on our website.

When can I add optional tours?
Optional tours are available for purchase any time up to one week before departure.

Can I purchase optional tours locally?
Yes, when traveling on an escorted tour, optional tours may be purchased locally from the Tour Manager. However, Gate 1 cannot guarantee the rate and availability of these services when purchased locally. Tours purchased locally are subject to current exchange rates and may cost up to 10% more.

Can I add optional tours for only select individuals on my reservation?
Yes. For assistance, please call Gate 1 Reservations.

About Trip Protection (Insurance)

Why should a guest purchase Travel Protection?

Since many months could pass between the time a guest books their trip and the time of travel, unexpected events could happen to the guest, a family member or traveling companion which could prevent them from going and cause financial loss. Travel Protection helps protect the guest's tour cost before their trip and during the tour.

Pre-departure benefits include trip cancellation coverage when the guest is unable to travel for reasons such as:

  • Injury or illness to you, a family member or traveling companion even if you have a pre-existing medical condition (Important restrictions and purchase deadlines apply---see below)
  • Your home or your destination suddenly made uninhabitable
  • Jury duty or court order requiring you to appear as a witness

When traveling, Travel Protection coverage includes:

  • Emergency medical expenses. Please note that many health care plans do not provide coverage outside the U.S. leaving the guest responsible for all costs if they don’t have Travel Protection
  • Reimbursement for out of pocket meals and accommodations when your flight is delayed, cancelled or you miss your connection
  • Reimbursement for lost or damaged baggage

For Plan highlights and rates, click here (

For complete description of coverage, click here (

When is Trip Protection active?

Travel Protection coverages (except Pre-Departure Trip Cancellation and Post Departure Trip Interruption) will take effect on the later of 1) the date the plan payment has been received by the Policyholder; 2) the date and time you start your Covered Trip; or 3) 12:01 A.M. Standard Time on the Scheduled Departure Date of your Covered Trip.

Can I add Trip Protection for select individuals on my invoice?

Yes. For assistance, please call Gate 1 Reservations.

I need to cancel my trip and have not purchased insurance, what do I do?

Penalties vary depending on your services and how close to departure you are at the time of cancellation. For more information on our flexible change policy, visit

What is Cancel For Any Reason Coverage?

Cancel for Any Reason is a non-insurance feature that allows you to cancel up to 72 hours before your scheduled departure for any reason not otherwise covered in the Travel Protection Plan. Independent or escorted tour reservations will be eligible for a future travel credit equal to the full cost of your trip, less the cost of initial deposit, airline-assessed fees, amendment fees, and insurance premium. Sea or river cruise reservations will be eligible for a future travel credit equal to 50% of the cost of your trip, less the cost of initial trip deposit, airline-assessed fees, amendment fees, and insurance premium. For full details including terms and conditions on how the travel credits can be used, click here

How do I purchase Cancel For any Reason Coverage?

As of April 8, 2021, when you purchase our Travel Protection Plan, you receive our Cancel for Any Reason Waiver Benefit at no additional cost. The Cancel for Any Reason waiver does not apply to custom groups and Antarctica cruises. Cancel for Any Reason waiver cannot be purchased separately except for residents of New York, Missouri & Minnesota.

About My Flights

Why is it important that I give my name as it appears on my passport when booking air?
Due to increased travel security around the world, it is now more important than ever that your airline ticket match your first and last name exactly as it reads on your passport. Additionally any changes to your air booking, which include spelling, could be subject to a change fee, penalties or cancellation.

What are the Transportation Security Administrative (TSA) requirements?
The Transportation Security Administration (TSA) requires full name (as it appears on a government issued ID passenger will be traveling with), date of birth and gender for all passengers. Failure to provide the required TSA information for your air reservation can result in, delays at the airport during the check-in process and/or flights canceled prior to departure by the airline.

Can I reserve a seat assignment?
Airlines offer reserved seat selection on most flights prior to departure. Boarding pass issuance is restricted to the day of flight. Whenever airlines permit, Gate 1 secures seat assignments in advance based on the best available seats at the time of request.

Once confirmed, are airlines seats always guaranteed?
In most cases, seat assignments are firm. However, airlines may sometimes reassign seats for operational reasons. This often happens at the last moment, is controlled by airline staff, and Gate 1 is not notified. Passengers are encouraged to reconfirm their seat assignments and any other special requests directly with their airline prior to departure from the US.

Should I check-in at the gate?
If you have reserved a seat assignment, you must check-in. Reserved seats are subject to cancellation if not claimed at least 30 minutes prior to scheduled departure time (45 minutes for international flights).

Can I request a special meal on the flight?
Yes requests can be made for special meals. These requests will be sent on your behalf to the airline so long as Gate 1 receives request prior to documents being issued. The availability of special meals varies based upon carrier and routing and thus is at the discretion of the airline.

Can I use my frequent flier miles?
Accrued frequent flier miles cannot be used toward the purchase of Gate 1's airfare or used for class upgrades, however, airfare purchased through Gate 1 Travel may qualify to earn you additional miles.

Am I guaranteed to earn miles on airfares purchased through Gate 1?
Passengers are responsible to contact their airline directly regarding mileage eligibility and accrual. Airline frequent flier programs determine whether to award miles in part or total based on their own rules which are updated frequently. Some discounted or promotional airfares are not eligible for mileage accrual. Gate 1 Travel will record frequent flier numbers when provided by the passenger prior to travel documents being issued. However, the addition of frequent flier numbers to airline records does not guarantee mileage eligibility which is at the sole discretion of each airline.

About Airport Procedures

What is required when I check-in?
ALL ticketed passengers must show positive identification at check-in. Children must have a parent present at check-in. Tickets must be in each passenger's name.

What is required with International travel?
An international trip may require valid travel documents such as passport, visa, re-entry permit, health certificate, inoculation record, a ticket for the return journey or continuance of your trip, or ANY combination thereof. Passengers are responsible for the proper documentation. Concerns about the required travel documents may be resolved by contacting the appropriate consulate or embassy.